Quaestors
The financial management of Industria is in the hands of the two Quaestors. The word quaestor (Latin for “he who asks”) dates back to the Roman Empire: a quaestor was an elected official who supervised the treasury and finances of the Roman Republic. The Republic no longer exists, but the term has stuck.
6
bank accounts managed
3
budgets per year
4
times a year to the accountant
What do the Quaestors do?
Budgeting
One of the biggest tasks of the Quaestors is budgeting: drawing up a financial overview of the whole year. This happens in three steps.
1
Initial budget
We ask the vices which activities they want to organise and which costs come with them. All costs are estimated as accurately as possible before the start of the academic year, to avoid ending up with too much or too little money during the year.
2
Mid-year budget
After the first semester, we fill in the actual costs and income of that semester and review the initial budget for the second semester.
3
Final budget
At the end of the financial year, we draw up the final budget with all actual costs and income of the entire year.
Invoices
All invoices pass through the Quaestors. Every quarter, we collect all invoices and link every expense to an invoice. These actual expenses are then filled in in the budget.
At the end of each quarter, we forward all our invoices to our accountant, who keeps track of our financial position.
Council of Quaestors
The Council of Quaestors (or RvQ) is an advisory body made up of the current Quaestors and the Quaestors of previous years. This is where all budgets are usually reviewed, but other financial matters are discussed here as well. This way, the former Quaestors can keep an eye on the current Quaestors to make sure everything runs correctly.
And more
Payments and more
Payments
The Quaestors are responsible for all payments. That is why we have access to all six of Industria’s bank accounts. Curious why we have six accounts? Take a look at our internal regulations!
Both physical and online payments are handled by us. At every activity where you can pay in cash, we also provide a cash register, which is counted afterwards.
Miscellaneous
Besides the tasks above, there are a few more things the Quaestors take care of.
The Quaestors also have a seat on the Board by default, where we help with the day-to-day management of Industria.
We also manage things like insurance, subsidy applications, investments and much more!
Questions about finances?
Do you have a question about a payment, an invoice or a refund? Feel free to contact the Quaestors.
